Purchasing Best Practices
B.E.’s core competency continues to be providing our Members with the Premier Purchasing Management Solution.
As the industry evolves, the purchasing objectives of our Members change too. As a result, B.E. provides dedicated Strategic Account Management to qualifying Member accounts to drive incremental opportunities and Purchasing Best Practices.
- Corporate Communication Plan - Having a well planned communications plan in place is integral for every organization implementing B.E. across the business enterprise. B.E.’s Strategic Account Managers assist Members in developing a solid communication plan, to ensure a strong foundation is in place to drive a successful implementation of the B.E. Purchasing System.
- Executive Reporting Package – In order to measure B.E. Supplier program participation, savings, rebates earned and Purchasing System utilization, an Executive Reporting Package is provided on a quarterly basis to all corporate Member stakeholders. Each Reporting package provides a graphically rich and illustrative view with charts and graphs identifying current successes, and defining opportunities for improvement. Various reports and data contained in the Executive Reporting Package are provided monthly, or as requested by Members.
- Purchasing Best Practices – In addition to accessing the best pricing from B.E. Suppliers and fully utilizing the Purchasing System, exercising Purchasing Best Practices is integral for Member to yield maximum cost reductions and operational efficiencies. B.E.’s Strategic Account Managers are dedicated to providing Members with easy-to-implement Best Practices initiatives to deploy across a Members portfolio of properties.
- Managing Product “Specs” – With expert support from the B.E. Purchasing Team, B.E. Strategic Account Managers are fully up-to-speed with the recommended product “specs” for all major hotel brands. Additionally Members may have identified corporate “specs” for their properties to adhere to.
- Product Value Engineering – In purchasing areas where there is some flexibility with product choices (e.g., product quality, grade profile, item size, etc.), identifying Value Engineering opportunities is crucial for maximizing price controls.
- Purchasing System Utilization – Even though 80% or more of a Members purchases are expected to be placed with B.E. Suppliers on the Purchasing System, situations may arise where products are purchased via fax or phone from both B.E. Suppliers, and non B.E. Suppliers. These offline purchases may partially offset savings derived from electronic purchasing made with B.E. Suppliers on the system, or even disqualify a Member from maximizing e-commerce incentives offered by several B.E. Suppliers. B.E. will monitor Purchasing System utilization and provide recommendations for improvement.