BuyEfficient

Scenarios & Solutions

During the sales discovery process, prospective B.E. Members often surface questions on how B.E.’s Complete Purchasing Solution can help their organization overcome common barriers to reduce and control costs, and drive operational efficiencies.

Scenario – “Our Company usually has difficulty embracing and deploying various software and technology solutions across our properties.  Why would it be any different or easier using BuyEfficient?"

B.E. Solution – BuyEfficient is 100% web based purchasing portal with no software to install or maintain.  In addition, each user at every new hotel is trained onsite (one-on-one) by a dedicated B.E. Account Representative.  Following the training, users receive continuing support from hospitality professionals in B.E. Member Services.   If you can buy a book online at your favorite website, you can use B.E.

Scenario – “Our hotel company has dedicated people responsible for negotiating Supplier contracts for all of our 25 properties.  They have been doing this type of work for years, and they really know their stuff.  How can B.E. get my hotels a better price?”

B.E. Solution – That’s good to hear that you already see the value in pre-negotiated pricing, and Supplier relationships. There are a couple of reasons why B.E.’s pricing will deliver you significant savings, in many cases with suppliers you are already using today.  First, with over 1,200 hotels using our B.E. Supplier programs we are able to aggregate the collective volume if our Members to negotiated best in industry pricing.  Additionally, many of the B.E. Supplier Programs have additional e-commerce incentives, drop size incentives, and rebate programs which benefit our Members.  B.E. manages all earned rebates and pays 100% back to our Members.

Scenario – "We previously participated with another Group Purchasing Organization (GPO).  Even though our hotels were getting very good pricing our Operations team didn’t really have controls over what the properties were buying, and they virtually had no visibility into what kinds of savings we were achieving.  Our off-program and unapproved supplier purchases pretty much nullified the price savings we were getting on the program.  Why should I trust that B.E. will help our Management Company overcome these issues?”

B.E. Solution – We hear these issues a lot for companies coming from other GPO’s.  What’s mainly different about B.E. is that we are a Complete Online Purchasing Solution.  Sure we have great pricing, but that’s just beginning.  Our Purchasing System is designed to provide a customized Dashboard or “road map” for purchasing associates to have clear direction on what to buy based on approved suppliers, “specs,” and when to buy products based on their available budget in the Checkbook feature.   Additionally, the hard coded PO approval process in the system prevents rogue purchasing that is almost impossible to stop in a traditional offline environment.

Scenario – "We have a diverse hotel portfolio that spans across 5 of the top hotel brands and tiers.  Managing brand specs can be really difficult .  How can B.E. help us manage this process?"

B.E. Solution – B.E. has Member hotels utilizing our system representing over 25 major hotels brands, including Independents and Boutiques.  Our Purchasing Team continues to track all hotel brand SOP’s for our Members.  Having this information is an integral part of initially setting up properties and ensuring the customized Dashboard contains the key items they need for brand compliance.  All level of support at B.E. can assist with this process to ensure brand compliance is optimized.

Scenario – “Ok, I get the idea why the B.E. Suppliers can save our company money, but how can we be sure we’ll save money before we enter into a partnership with B.E.?”

B.E. Solution – We understand your concerns, and that it’s a big decision to partner with any purchasing company.  During our discussions, there are various key factors that need to be in place before B.E. will suggest moving to a Purchasing Agreement.  One key factor is to prove the value of our B.E. Supplier pricing.   Once we have collaboratively determined there is a good fit between your company and B.E., we’ll conduct in-depth pricing analysis comparing your property invoice pricing to B.E.’s pricing and incentives.  Once the analysis results are determined, we’ll extrapolate the savings across your portfolio and forecast how much B.E. can reduce your annual purchasing costs.

Scenario – “In addition to selecting a purchasing partner, one of our key organizational objectives is to streamline our daily purchasing activity into our accounting process. Can B.E. help accomplish this?“

B.E. Solution – Many of B.E.’s existing Members with similar requirements rely on B.E. to provide this service.  B.E. has developed an automated a tool for integrating invoice data into accounts payable systems. This module is the final step of automating the entire purchasing process.